1099 Deadlines, Penalties & State Filing Requirements for 2019

1099 Deadlines

As 2019 has already started, it is important for all the employers to prepare and issue 1099s to the recipients, and file them to IRS responsibly without any delay.

1099 tax form, referred to as “Information Returns” by IRS, should be sent by the company to the independent contractors if it paid more than $600 to them in the year 2018. Since there are many types of 1099 forms, the common forms are 1099-MISC, 1099-INT, 1099-S, 1099-C, 1099 B, 1099-R and 1099-DIV.

It’s important for the employers to prepare and file the appropriate 1099s to the IRS before the deadline otherwise heavy penalties for late submissions or wrong information will be imposed. The following table will help you to remember all the 1099 due dates for 2019 for sending tax forms to the contractors and for paper filing or e-filing them with the IRS.

1099 Deadlines for 2019

The January 31st deadline only applies to Form 1099-MISC with an amount in box 7, Nonemployee Compensation. The filing due date for other Forms 1099 & 1096 remains February 28th, 2019 if filing by paper, and April 1st, 2019 if filed electronically.

Form1099 Due Date to RecipientsFiling to IRS By MailE-Filing to IRS
1099-MISC (NEC Only)January 31, 2019January 31, 2019January 31, 2019
1099-DIVJanuary 31, 2019February 28, 2019April 01, 2019
1099-INTJanuary 31, 2019February 28, 2019April 01, 2019
1099-RJanuary 31, 2019February 28, 2019April 01, 2019

Penalties for Late Filing

The penalties range from $50-$530 per missed 1099 tax form, depending on how late the forms were submitted.

Penalty per FormLength of Delay
$50More than 30 days late
$100More than 30 days late but before August 1st, 2019
$260Filing on or after August 1st, 2019
$530Intentionally neglecting to file

The maximum penalty is a total of $1,064,000* for small businesses. In all cases, the IRS considers you to be a small business if you’ve earned an average of $5 million or less in annual revenue for the past three tax years.

 

New State Filing Requirements

Combined State/Federal Program for 1099-series

Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, Georgia, Hawaii, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, New Jersey, New Mexico, North Carolina, North Dakota, Ohio, South Carolina, Vermont, Virginia, Wisconsin.

States with no 1099-MISC filing requirement:

Alaska, Florida, Illinois, Nevada, New Hampshire, North Carolina, New York, South Dakota, Tennessee, Texas, Washington, Wyoming

States that require 1099-MISC filing, if you withheld:

Kentucky, Rhode Island, Utah, West Virginia

States that require a separate 1099-MISC filing or are unclear on their filing requirements:

Iowa, Massachusetts, Oklahoma, Oregon, Pennsylvania, Washington DC

We hope you will be feeling prepared, informed, and ready to file your 1099s. CheckMark’s 1099 tax software will help you in filing 1099s just like a breeze.  You can have 1099 Print or 1099 E-file version depending on your requirement i.e. if you are filing 250 or more information returns for the calendar year, then e-fling is a must. Else, you can paper file and mail to IRS for less than 250 information returns.

If you have any questions about the 1099 filing, you can reach us at any time. We’d be happy to help you out.

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